Venue Registration Checklist

Main Details

• Business Trading Name
• Venue Street Address (make sure to also confirm the map location!)
• Postal address (if different)
• Any specific instructions for arrival/entry
  • Side-street access, Upstairs, around the back of the building, etc
• Opening hours
  • This is specifically for your festival operating hours

Venue Listing

• Venue description
  • This is the description that will appear publicly on our website and mobile app, please provide essential details and a description with venue highlights – max 1000 characters
• Main Image
  • This is the primary image that will be used to advertise your venue, it needs to be at least 1200x600 pixels and will be used across our website and mobile app. RGB colour space, JPEG file type only
• You will be asked to provide alt text descriptions for images as part of our commitment to accessibility - check out Harvard’s Digital Accessibility Guide for more info!
• Don’t include text in the image, use high quality clear images that accurately represent your venue
• Social media links
  • These will be displayed on Venue Finder, Adelaide Fringe website and mobile app, please ensure URLs start with http:// or https://

Season Details

• Artist enquiry contact details
  • Contact details for best person for artists to liaise with
• Expression of Interest form
  • Link for artist EOI to perform at your venue
• Venue Hire Costs
  • Set hire fee, box office split, buy in, etc
• Artist Provisions
  • These will be displayed on venue finder so artists can see what's on offer

Venue Accessibility Details

• Wheelchair accessible parking details
  • Is there designated wheelchair accessible parking?
  • How many designated parks available?
  • Where is the accessible parking located in relation to the venue
  • Accessible Drop Off/Pick Up point details
• Venue Entrance
  • Details of alternative accessible entrance if applicable
  • Details of lift accessibility provisions if applicable
• Additional accessibility resources you'd like to make available to patrons
• Accessibility Videos/Images (these are additional resources you can provide)
  • Video showing how to get into the venue/event space
  • Venue Map
  • Car Park image
  • Drop off point image
  • Venue Entrance image
  • Toilet Facilities image
  • Box Office image

Space Details

These details are applicable to each individual event space within your venue (eg a courtyard, art gallery, theatre space, meeting room, etc)

• Capacity
• Space description - if left blank this will copy over your Venue description
• Space image – if left blank will copy over venue image
• Internal images
  • only visible to staff and artists (floor plans, extra images, tech specs, hire agreements, etc)
• Performance Area
  • Width
  • Depth
  • Overhead
  • in metres, decimals allowed
• Surface materials
• Any additional relevant info about your space
• Can your space accomodate:
  • Aerial rigging?
  • Wings/Quick change areas?
  • Dressing rooms?
  • Storage facilities for in-between performances?
  • Audio equipment, backline and/or musical instruments?
  • Lighting equipment?
  • Visual equipment?
  • Naked flames and/or fire?
  • Smoke/smoking?
• Further information regarding:
  • Lighting
  • Audio
  • Vision
  • Equipment and/or content restrictions
• Any additional accessibility requirements for the space
  • Distance in metres from space to nearest accessible toilet
  • Distance in metres from the space to the closest accessible bar
  • Is backstage accessible for artists? 
• Accessibility Videos/Images (these are additional resources you can provide)
  • Space Access video
  • Space Entrance Image
  • Space Wheelchair Entrance Image
  • Space Wheelchair Seating Image

Venue Team

For each person you will need to include:

• • First name
  • Last name
  • Email (this is required to view their digital pass)
  • Phone number
  • Any relevant notes
  • Person’s roles
• Access level
  • view only, full editing access, custom access (choose permissions)